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Events and Community Management Opportunity

Company: Abilities First
Date Posted: August 5, 2016

Position Title: Events and Community Management Opportunity

Department: Advancement

Supervisor Title: Chief Advancement Officer


Position Summary

Abilities First, Inc. is a nonprofit organization that provides a wide range of educational, vocational, residential and clinical programs and services to over 1,200 people with multiple disabilities of all ages and their families, throughout the Mid-Hudson Valley region. Our mission is to serve people with disabilities and their families by developing and providing innovative services, advocacy and support in a culture of dignity and respect.

Abilities First is seeking a highly motivated and dynamic individual to lead and manage all aspects of the organizations; community, marketing and fundraising events, incorporating all elements of an event concept, through to inception and evaluation; while assuring efforts are focused on development, maintenance, and enrichment of relationships with business partners, donors, sponsors, people receiving services/ their families, the general public and enhancing the brand awareness and image.

Successful candidates will have 3+ years of experience as a member of an event planning team in a large not-for-profit organization, and a proven track record of highly creative and successful events. The individual must be able to work independently, as well as collaboratively, and be passionate about representing the interests of the Abilities First mission and those of our participants.

Responsibilities include, but are limited to:

  1. Develop and manage all aspect of organizational events which contribute to strengthening the Abilities First corporate image.
  2. Organize and represent the agency at community events, through the creation of volunteer committees, planning of events, and development of sponsorships.
  3. Manages fundraising and outreach events. This includes coordination of volunteers and committees, taking the lead in securing sponsorship, budget management, logistics, and event promotion.
  4. Engage regular and ongoing interaction with partners, donors, sponsors, people receiving services and their families, and members of the general public in order to establish, maintain and enrich relationships.
  5. Coordination of volunteers and committee chairs, supporting outreach for sponsorships, budget management, logistics, and serve as liaison to ICS for event promotion.
  6. Act as the single first point of contact for all event initiatives and as liaison for the coordination with sponsors, vendors, members of the public.
  7. Establishes excellent first impression for new and existing partners & sponsors.
  8. Establishes rapport with new members of the public, works to understand their interest, and coordinates an appropriate response that satisfies both parties’ interests.
  9. Maintain awareness of organizational programs in order to stay informed of their service offerings so that this information can be accurately described to the community, and refer community to programs.
  10. Provide coordination of fundraising campaigns and special projects including tracking progress and providing additional support as required by departmental initiatives.
  11. Support of the corporate initiatives including, but not limited to: MMC, Signature, Golf, Education programs, Community Events, Annual Breakfast, Expo, Bowling, micro-events, Chamber expo,  Community organization events, prom, collaborations, day of caring,
  12. Procurement of event collateral, gifts, raffles, donations, apparel.
  1. Serves as liaison with Finance Department to ensure records for areas of responsibility are up to date an accurate.
  2. Cultivates members of the community or current supporters for donation/sponsorship opportunities, as directed by the CAO.
  1. Follows all agency policies and procedures and demonstrates continuous regard for personal safety and the safety of others.
  2. Adheres to agency Code of Ethical and legal Behavior which requires all employees, consultants, Board members, volunteers, and affiliates to perform their duties according to ethical and legal standards with honesty, integrity, fairness, good faith, and respect for others and the law.
  3. Ensures that employees follow the Code of Ethical and Legal Behavior and conform to the strictest standards of Corporate Compliance and HIPAA, as well as all federal, state, local and municipal laws and regulations.
  4. Incorporate core concepts of CQL’s person centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights.
  5. Performs other appropriate job related activities as requested by your supervisor or circumstances warrant.


Required Skills

  1. Clear & effective writing.
  2. Organizational Skills, detailed oriented
  3. Ability to work independently and collaboratively
  4. Proficiency in word processing
  5. Proficiency in Excel data management system.
  6. Familiarity of door software systems, preferably Raisers Edge.
  7. Flexibility & willingness to commit to an evolving work schedule.
  8. Ability to work and interact with a variety of people including clients, employees and business associates.
  9. Ability to multitask large projects with fiscal accountability.
  10. Knowledge and experience with lighting, theatrical concepts, script writing, and project management for event execution.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, in order to perform the essential functions of this job, an individual shall be required to:

  1. Have the ability to lift up to 40 lbs., bending, reaching, carrying, and pushing for retrieval, relocation, setup, breakdown, loading and storing of materials, boxes, displays, for all relevant activities of off-site events, most often without additional staff resources to assist.
  2. Have the ability to stand and walk for extended periods of time.
  1. Position requires extended work hours with event execution, up to ten to twelve hours.
  1. Possess verbal and written communication skills, in English, to ensure adequate communication and documentation.

Minimum Required Education and Experience

  1. Two+ (2) years of experience in large scale event planning, community relations, or project management.
  2. Bachelor's Degree preferred, or a combination of education and experience which in the view of the employer qualifies the individual.
  3. Must have current NYS Driver’s License, free of moving violations, deemed acceptable by our insurance carrier.

Position is  full-time with benefits.

TO APPLY GO TO: Hudson Valley Help Wanted