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Development Associate

Company: Hudson Valley Seed
Date Posted: May 23, 2016

Development Associate

Reports to: Executive Director

Status: Full time

Position begins August 1.

Hudson Valley Seed educates children in school gardens through curriculum-integrated lessons focusing on healthy eating, food literacy, outdoor learning and academic success. Founded in 2012, Hudson Valley Seed has rapidly grown and now educates over 2,000 children across Putnam, Dutchess and Orange Counties of New York State. Hudson Valley Seed makes experiential education and healthy eating accessible to students of all backgrounds.  

Position Overview: 

Hudson Valley Seed’s Development Associate will work closely with the Executive Director in the cultivation and stewardship of a variety of funding sources. The Development Associate will be responsible for grant writing and reporting, and will assist the Executive Director as needed in regards to individual giving. The Development Associate will work with the Executive Director to create an annual fundraising plan. The Development Associate will work with Hudson Valley Seed’s Garden Educators to coordinate outreach and parent engagement. Other duties include data entry, gift processing, reporting, and gift acknowledgement, providing support for weekly, monthly and annual financial reporting, and attending meetings and events as needed.

This position will work closely with the rest of the Hudson Valley Seed team as it collectively educates over 2,000 students throughout the school year across Putnam, Dutchess and Orange Counties.


  • Process all gifts and generate acknowledgement letters, including soft credits. Process all gifts-in-kind and matching gifts entry (and prepare paperwork) and acknowledgement.
  • Data entry of new constituents and maintenance of data integrity for each record, including lapsed donors and current donors. HVS uses Bloomerang.
  • Research potential funders for HVS’s garden education programs.
  • Evaluate RFPs to determine eligibility and funding probability.
  • Maintain and expand grants pipeline.
  • Respond to federal, corporate, and foundation grant opportunities in the areas of healthy eating, farming, community development, and education.
  • Submit accurate and well-written LOIs, grant proposals, acknowledgements in a timely manner.
  • Prepare interim and final progress reports.
  • Manage execution of direct mail campaigns.
  • Create and execute social media plan, as well as newsletters, update website and manage other communications materials as needed.
  • Collaborate with Executive Director, Board of Directors and other staff in maintaining communication with funders.
  • Ensure effective and regular communications with donors. 
  • Co-coordinate fundraising and cultivation events throughout the year, including Hudson Valley Seed’s first gala. 
  • Prioritize tasks, work independently, and meet challenging deadlines.
  • Communicate effectively with coworkers, community stakeholders, government agencies, and potential donors.
  • Additional diverse duties as required.

Position Qualifications:

  • Minimum 3 years of grant writing, development, or other relevant nonprofit experience
  • Strong knowledge of database management. Experience using Bloomerang preferred. 
  • Excellent analytical, written, verbal and interpersonal skills.
  • Ability to distill complex data into story-driven narrative
  • Meticulous attention to detail and ability to prioritize workload and meet deadlines.
  • Strong team player.
  • Excellent research skills
  • Ability to understand the needs of both the agency in need of funding and the organization offering the grant money
  • Great organizational skills
  • Ability to understand and execute complex instructions
  • Bachelor's degree in relevant subject preferred, or two years of grant writing experience can substitute for education    .

Hudson Valley Seed works in diverse small cities in the Hudson Valley. As an organization, we value accountability, integrity and community as essential to fulfilling our mission of educating children in school gardens. Therefore, the most competitive candidates will have a sophisticated understanding of organizational culture and education systems, will be able to work independently, will be a systems thinker with high attention to detail and relationship management, and will have a great sense of humor with an ability to encourage fun and laughter in a team environment.

Status:  40 hours per week, full time

Wage: This is a salaried position with benefits. Benefits include health insurance, 11 paid holidays, 10 vacation days, 11 personal/sick days and one paid week of vacation from 12/25-1/1.

Position begins August 1.

Application deadline is June 6

People of color and LGBTQ candidates are strongly encouraged to apply. We are committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities.

To apply please send a thoughtful cover letter that speaks to how your experience and skill-set meet the qualifications for this role and attach a resume, 2 professional references that can speak to your development experience, and a relevant writing sample via e-mail to Executive Director Ava Bynum at