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Development Coordinator/Assistant to the Executive Director

Company: Garrison Institute
Date Posted: April 13, 2016

Development Coordinator/Assistant to the Executive Director

Founded in 2003, the Garrison Institute applies the transformative power of contemplation to today's pressing social and environmental concerns, helping build a more compassionate, resilient future. For more information on our programs and history please go to

The Garrison Institute’s Development Coordinator supports a growing development operation. Responsibilities include coordinating grant submissions and reports; conducting prospect research; assisting with donor cultivation; and assisting with donor stewardship, annual appeals, and events. S/he reports to the Director of Development and works closely with the marketing and communications staff, Institute leadership, and other program staff.

Specific Areas of Responsibility

Grant Submissions and Reporting


  • Help prepare grant proposals, letters of inquiry, reports, and other materials for foundations, corporations, and public agencies.
  • Maintain a master schedule of deadlines and ensure timely submissions.
  • Manage follow-up tasks and communications.


Donor Prospect Research

  • Help research and identify institutional and individual donor prospects.
  • Manage files and a database of information on donors and prospects.
  • Prepare donor prospect profiles and background materials for solicitors.

Donor Cultivation, Solicitation and Stewardship


  • Schedule meetings or site visits with donor prospects.
  • Fulfill donor benefits and ensure that all gifts have been acknowledged.
  • Coordinate any cultivation or donor recognition activities; prepare invitations, programs and other materials for events or meetings.
  • Prepare all donor gift acknowledgement letters.
  • Help manage annual event.


Annual Fund Appeals

  • Coordinate the annual appeal package and gift renewals; procure mailing lists and oversee data and content for mailings.
  • Prepare reports of donor acquisition and renewal campaigns.

Executive Director Support:


  • Provide administrative & clerical support to the Executive Director.
  • Assist with correspondence including drafting, editing and preparing various documents and reports.
  • Schedule and coordinate logistics for meetings and special events.
  • Maintain a business calendar as well as file systems and contact lists/database.
  • Coordinate business travel arrangements.
  • Serve as the administrative liaison to the Board of Trustees and Advisory Council including recording and distributing meeting minutes and schedules.


Database Management


  • Oversee accurate, complete, and timely entry of financial and biographical data in iMIS, our constituent database system.
  • Oversee the generation of development reports.
  • Review and reconcile monthly financial report of donations with our business office.




  • Assist with researching and preparing annual development budgets.
  • Schedule and participate in regular development planning meetings; take minutes; coordinate follow-up strategies. 
  • Attend public events at the Garrison Institute.
  • Proof and edit correspondence, proposals, reports and spreadsheets.
  • Support Institutional efforts to build donor engagement through the use of social-media and online giving platforms.
  • Generate weekly donor acknowledgement letters for the Executive Director and compile weekly gift reports.
  • Prepare mass mailings including development of mailing lists, exportation of iMIS queries and execution of mail merges.
  • Provide administrative support including maintaining department files, faxing/scanning, scheduling meetings, ordering departmental supplies and other tasks as needed.
  • Ensure accurate and updated profiles for the Institute on Network for Good, Charity Navigator and other sites.
  • Assembling informational packets and staying abreast of Institute and Initiative happenings.


Qualifications Required


  • Bachelor’s degree with 3+ years of development/fundraising experience.
  • Knowledge and interest in progressive social issues and/or contemplative practices.
  • Excellent interpersonal and communications skills.
  • Strong ability to organize and prioritize tasks, superior attention to detail and follow-through.
  • Proficiency in MS Word, Excel, Web-based searches, and fundraising database systems.
  • Flexibility, team-orientation, sense of humor, hard work, and humility.


Compensation & How to Apply:

This is a full-time, salaried position offering a generous benefits package including retirement plan, health benefits, paid vacation and more. We also offer an energized and motivated team of colleagues and a collegial work atmosphere.

To apply send a letter of interest, a resume, a writing sample, and the names and contact information of three professional references to: HR Director, via email All submissions will be received in confidence.

The Garrison Institute is an equal employment opportunity employer. Individuals from diverse backgrounds are strongly encouraged to apply.

To learn more about our work, please visit